Saulės spektras is an international digital marketing agency with over three decades of experience offering effective online advertising solutions for Lithuanian small and medium-sized businesses. The company provides various services, including business information portals, SEO and publications, website development and optimisation, and internet and social media advertising. It also operates business information portals such as http://www.info.lt , http://www.statyba.lt , http://www.auto.lt , http://www.turizmas.lt , and http://www.medicina.lt.

“The signing process has become quick and fully automated. We can now view the status of documents in real-time without needing additional manual work.”

Saulius Markevičius, Head of IT at Saulės spektras

Challenge

Advertising and digital marketing agencies often face the need to operate efficiently, seamlessly, and flexibly. Handling hundreds of clients and thousands of documents each year, even a minor disruption in the signing process can result in delays or added administrative burden. Traditional document signing methods, including manual sending, separate communication threads, and non-automated tracking, struggle to meet the demands of modern business workflows.

With a precise aim to optimise and modernise document management processes, the company sought a solution that would allow them to integrate signing directly into their existing tools. They wanted a solution that automated contract sending and enabled real-time status tracking of signing progress – all in one centralised platform without requiring additional manual effort.

Solution

Saulės spektras integrated the Dokobit Universal API into its managed portal, http://info.lt , to simplify and automate the contract signing process. Once a contract is created in the administrative zone, it can be sent to the client for signing with just one click via Dokobit solution. Additionally, functionality was implemented to allow the company’s internal system to track the signing status of documents by date or month. The technical support team provided clear guidance to ensure a smooth integration process for displaying document statuses in the internal system, offered consultation throughout the deployment stage, and swiftly responded to queries.

Result

The advertising and digital marketing agency Saulės spektras has been using Dokobit Universal API since the beginning of 2024 to digitalise and accelerate the contract signing process. The solution is smoothly integrated into their internal portal, enabling documents to be sent to clients with a single click while tracking the signing process in real-time.

Today, the agency efficiently manages thousands of contracts annually without the hassle of manually sending documents. The automated process has significantly reduced the likelihood of errors, sped up collaboration with clients, and allowed the team to focus on creative and strategic projects. The contract signing process is now transparent and easy to manage, and its results are directly reflected in the company’s administrative system.